Unrestricted Community Grants

The Hamilton Community Foundation offers five opportunities a year for local nonprofit organizations to apply for unrestricted community grants.

Unrestricted grants are open to 501(c)3 organizations located in Hamilton, or providing services to residents within the greater Hamilton area. Grant seekers outside Butler County must provide information describing how area residents are served.

These grants are awarded from the Foundation's unrestricted funds, provided by generous donors nearly 70 years! The competitive process allows the Foundation's Board of Trustees to address today’s needs in our community.

The Board meets five times per year to review and authorize grant requests. All capital requests are reviewed in June.  

Granting schedule:

January 1st for review in FebruaryMarch 1st for review in AprilMay 1st for review in JuneSeptember 1st for review in OctoberNovember 1st for review in December

If the application deadline falls on a weekend or holiday, the deadline will be the next business day.

Welcome to the Hamilton Community Foundation's online grant application system!

The Hamilton Community Foundation (HCF) makes it easy for you to apply for a grant online. Please read the instructions below before beginning an application. All HCF grant applications are accepted through our online application only. 

Advantages of our Online Application System

  • Finding funding opportunities is simple. View information about our competitive funds, their deadlines, and any open grant cycles right within the system.
  • Applying is convenient. With options for printing the questions, saving drafts, and uploading documents, our system reduces paperwork and streamlines the application process.
  • Viewing your history is easy and accessible. See your past grant applications and reuse relevant content in your current application at any time of the day or night.
  • Following up is stress-free. You can sign your grant agreement, request grant payment, and submit your required progress report online.

If you would like to view the grant application before you begin, please click here.

You will be taken to a "View Only" version of the Apply page.  Click the "preview" button.  You can review the grant opportunity prior to creating an account in the system.  You do not have the ability to apply from this page.  Go to the log-on page by clicking the "Log On/Create and Account to Apply" button in the top right-hand corner of the screen where you can either sign in, if you have an account, or click the "Create New Account" to complete the registration process.

How it works

A grant applicant creates an account in the Online Grants Application, and then logs on and starts a new grant application.  Your application can be saved as a draft, and when you log on again it's easy to return to that draft, make edits, and submit the application.  Each account maintains a record of the application history that you can access at any time.  

NOTE: Users will be logged out of the system after 90 minutes of inactivity, so if you think you will be done working in the system for a while, click "SAVE" to be safe.  

We recommend that you carefully read the instructions and reference materials found on this page before registering and starting your first application.

Creating your online account

All applicants are required to create an account. We suggest creating your account well in advance of the grant deadline to avoid any last-minute issues.  At the time of registration, you are required to enter the following information:

  • A username that is an email address
  • Your contact information
  • Your organization's information, including the EIN/Tax ID number (required)
  • Contact information for the organization's Executive Director/CEO

 Helpful tips when applying

  • For the best user experience when accessing our Online Grants Manager, we suggest using one of the following browsers: Google Chrome 14 or higher, Firefox 9 or higher, or Safari 4 or higher.  Do not use Internet Explorer. 
  • We encourage you to read our FAQ before beginning the application process. 
  • Our grants must be paid to a registered 501 (c) (3) non-profit or to a public entity, such as a city, public school or state agency.  All others will need to use a fiscal sponsor.  See form below. 

All applications are due by 5pm on the date of the deadline.  You will not be able to submit your application after that time.

Ready to apply?

Click here to access the online grant application system to create your account.

If you have any questions, please contact Katie Braswell at

Managing your online account - for organizations

The first person to register enters the organization's information, which creates the organization profile.  It's important to enter this information accurately at registration because after this point the organization profile can Only be edited by the Community Foundation Staff. For an organization to easily view its full history of grants and requests, we recommend keeping all applications into one user account.  (If needed, at the time of application you can use the collaborator tool that allows you to work on one application with your co-workers.)

 Managing your online account - for users

Once your account is set up, your account dashboard is displayed on the screen every time you log in.  From the dashboard you can do the following:

  • Edit your contact information
  • Begin the application process
  • Access application drafts and submitted applications
  • View details and complete the report process for grant awards.

A user account can only be connected to ONE organization at a time.  If you are a grantwriter for multiple organizations, please contact Katie Braswell for further instructions.

Grant Publicity and Recognition Guidelines

Grant Publicity and Recognition Guidelines